Center of Excellence in Diversity in Medical Education

Making Healthier Communities our Civic Responsibility


Event Details

Date:Saturday, June 24, 2017
Time: 8am – 2:30pm
Stanford School of Medicine
Li Ka Shing Learning and Knowledge Center, 291 Campus Drive, Stanford, CA 94305
Alway Building, Campus Drive and Roth Way, Stanford, CA 94305

San Francisco Bay Area Civic Engagement Symposium and Poster Session

Exploring multi-disciplinary approaches toward Improving Health, Illness, and Wellness

The Center of Excellence in Diversity in Medical Education will host the 2nd annual multi-disciplinary Civic Engagement Symposium and Poster Session focused on improving health in our communities on Saturday, June 24, 2017.

Congratulations to the 2016 Poster Session Winners:
Spotlight award: 100 Citizens
Promising Public Health Partnership award: Cardiology Awareness and Resources for Everyone
Model Community-Engaged Research Initiative: Evaluating the lived experiences of male Day Workers in Oakland, California
Promising Educational Program: Exploring Science and Writing with Sheltered Youth
Emerging Research in Health and Wellness: “What is Narrative Medicine?"

This event is open to San Francisco Bay and Surrounding Area Community College, State University, and Independent School students, faculty, staff, and their community partners. Attendees will learn about strategies to improve health and health outcomes from posters, presenters and partners in various disciplines. Attendance is free, registration is required and seating is limited.

Registration for attendees will open on April 1, 2017
Call for Abstracts will open on February 1, 2017

Poster Session and Presentations

Abstracts are sought from Undergraduate students. Limited entries may be accepted from medical students, faculty, staff, and community partners who have developed and implemented community health – related projects, events, activities, programs and initiatives in and around the San Francisco Bay Area in partnership with an undergraduate student or student group.

Poster and presentation submissions may include topics related to:

Submission Categories Include:

A sub-category is required for each submission (at-risk youth ages 12 – 23, women veterans, premedical college students, etc.) See submission guidelines for details.

Projected Schedule:

8am – 9:15am Light Breakfast and Poster Session
9:15am – 9:45am Welcome and Keynote
9:45am – 10am Networking and voting
10:15am – 11:15am Session I
11:30am – 12:30pm Session II
12:30pm – 1:15pm Lunch Presentation
1:15pm – 2:15pm Session III
2:15pm Poster recognition, closing remarks, call to action

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Abstract Submission Guidelines and General Information

The abstract submission period opens on Wednesday, April 20, 2016, and closes on Monday, May 31, 2016.

Eligibility and Rules
Abstract Format
Selection Notification
Abstract Publication
Poster Guidelines and Examples

Eligibility and Rules

Who is eligible to submit an abstract?

Undergraduate community college and university students will receive first priority. Graduate and professional program students, community members, medical students and faculty who have led or participated in community-relevant work with undergraduate students in and around the San Francisco Bay will be considered for model programs and special presentations. Affiliation with Stanford University or Stanford School of Medicine is not required to submit an abstract. Presenters must have been involved in the work in some meaningful way, and have the appropriate authorization from the primary author/co-authors to deliver an oral or poster presentation.

What types of abstracts are eligible for submission?
What abstracts are not eligible for submission?
How will abstracts be presented?

Abstracts may be selected for oral, poster, or video presentation. Submitters who have a preference may indicate so on the submission form. We cannot guarantee that your preference will be honored, but will make every effort to prioritize requests in the order received. Only a limited number of abstracts will be selected for oral and video presentation.

Author requirements for abstract submission
How do I submit an abstract?

Abstracts MUST be submitted online NO LATER THAN 11:59 p.m. on May 15, 2017, PST. No faxed, emailed, or mailed abstracts will be accepted.

Is there a fee to submit an abstract?

There is no fee to submit an abstract, present, or participate in this symposium.

Can I edit an abstract that has already been submitted?

No. It is recommended that you complete your abstract offline and submit once you have made all of your edits.

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Abstract Format

Abstract Title

There is a limit of 300 characters, including spaces, for the title of an abstract. Identifying information such as author or institution names should not be included in the title. Please use mixed case font and proofread the title since it will be printed exactly as entered if selected for presentation at the symposium. Only enter the title in the title field and do not include it in the body of the abstract.

Abstract Body

There is a limit of 250 words, including spaces, for the abstract body text. Tables and images should not be included in the abstract.

Informed Consent

Any study involving human subjects must meet all of the requirements governing informed consent of the country in which it was performed and applicable sponsoring university, organizational, and institutional guidelines.

Additional Requirements

An author can have more than one abstract accepted but may present only one oral presentation.

Abstracts for video, oral, and poster presentations must be submitted using the abstract submission form. Video abstracts are not permitted, however video presentations of relevant work will be considered for symposium entry. Video entry format is via you-tube link ONLY, and must be identified as such in your electronic abstract submission. Video submissions require a written abstract and follow abstract submission guidelines for oral and poster presentations.

A text abstract submission is required for video submissions. Text should include the key ideas from the video. The character limit for abstract title is the same.

Duration of the video should three to five minutes. Videos longer than five minutes will not be considered. Sound is encouraged with video submission so that its content may be properly evaluated.

Permission for all copyrighted material (drawings, illustrations, video footage) must be obtained with attribution of permissions included in the closing credits. A link to the video can be uploaded with the abstract submission for priority consideration. All abstracts will be reviewed whether or not a video link is provided. Do not include institution or author names in the title, abstract body or file name.

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Selection Notification

When will I be notified if my abstract has been selected?

Presenting authors will be notified of the status of their abstracts via email on of before May 31, 2017 It is the responsibility of the presenting author to notify any co-authors/co-presenters of the decision.

What steps should I take if my abstract is selected?

If your abstract is selected, you will receive an email invitation to participate in the symposium. You must formally accept the invitation to participate by June 7, 2017. If an invitation remains unanswered after this date, the abstract will be withdrawn. Declined invitations will result in automatic withdrawal.

Authors invited to give oral presentations will be asked if they grant permission to include their presentations in part, or in whole on the symposium website, and in COE program promotional materials and other print and electronic media.

Authors invited to submit a video presentation will be required to submit a youtube link NO LATER THAN FRIDAY, JUNE 17, 2016 AT 5PM. Video submissions may be refused if sound, visibility, or other qualities of submission are not appropriately prepared.

Submission of an abstract constitutes a commitment to participation, either with a poster submission, a live or video presentation.

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Abstract Publication

Where will accepted abstracts be published?

Abstracts selected for presentation will be published online at Printed copies of the abstract will also be available as part of the symposium program. They will also be published in an publication.

How can I withdraw an abstract?

Email with the title of your abstract in the body of the email and "withdrawal request" in the subject header.


Please contact if you have any questions.

Abstract Submission Checklist

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Poster Guidelines and Examples

(Adapted from the Stanford Medicine Office of Community Health Community Health Symposium Poster Guidelines)

Posters should be structured to include each of the following sections:

  1. Title and Authors
  2. Background/Need: The identified health need and some of the pertinent epidemiology/policy history.
  3. Community Partner: Information about your community partner (mission, program areas, how your project fits with these)
  4. Project Description: Description of your project, objectives, major activities and analytic approaches, if appropriate.
  5. Outcomes: Main results and outcomes, milestones, impact(s) on the community partner/community.
  6. Lessons Learned: A reflection on your role as a health professional in engaging with your community partner and implRecommendations: Next steps for sustaining and disseminating the project, ideas for future projects to build on results and additional needs that were identified.ementing your project and project challenges.
  7. Recommendations: Next steps for sustaining and disseminating the project, ideas for future projects to build on results and additional needs that were identified.
  8. Acknowledgements: Recognize project mentors and funders (e.g. Medical Scholars, Valley Foundation) Posters should not include any confidential information or any information that your community partner has not deemed public information.

Posters should be:

  1. Printed: Single sided (Example: Scientific Posters)
  2. Orientation: Landscape
  3. Size: Standard Poster size is Width 48” x Height 36”
  4. Sections: Posters shall include all of the above sections and an additional acknowledgement section should be included. If appropriate, posters should include pictures, tables, and/or graphs.
Does the symposium offer poster printing?

The symposium does not. This allows applicants to identify a poster printer that suits their budgetary constraints. There are several options for funding the printing of your poster – your premedical organization, service fraternity, other professional/pre-professional organizations, community partners, sponsoring institution.

Printing Suggestions

Allow 3 days to a week turn-around for poster printing

Poster presentations currently offers standard sized posters for $45 and free shipping and handling as a "student saver" price. See price guide.

FedEx Office: Or other printing services may also be used, but can incur additional costs.

Sample Layout #1

Sample Layout

Poster Examples

May I submit an ePoster?

All selectees have the option to submit an ePoster at no cost for inclusion on the symposium website beginning the day of and for one month following the symposium. Space constraints may limit the number of eposters.

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